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Academie Lafayette is Hiring a Business Manager

POSITION: Business Manager, K-4 Cherry Campus

OVERVIEW The Building Manager, K-4 Cherry Campus is responsible for the day-to-day administrative operation of the office of the Principal, the front office and the general K-4 Cherry Campus. The Building Manager serves as the liaison between the various offices of Académie Lafayette; the staff; the school community, as a whole; and the outside community, including, but not limited to the neighborhood; prospective students and families; and the business community.

MAJOR RESPONSIBILITIES AND DUTIES: The Building Manager is responsible for providing clerical support for students; staff; the building as a whole; and Académie Lafayette interns.
Job Duties include:

  • Students
  • Student Transportation which may include processing forms and spreadsheets from bus company; processing parental submissions; ensuring students are properly routed and arrive at their proper destinations; managing changes to bussing program through the school year and arranging busses for field trips
  • School Meals which may include entering charges and payments into student information systems; ensuring accuracy of meal count; monitoring student meal accounts; communicating with parents regarding their student’s meal account balances
  • Form Management
  • Maintaining Tyler attendance verifications and reports
  • Coordinate Kindergarten screening which may include developing and maintaining demographic spreadsheets regarding the incoming Kindergarten class
  • Coordinate open application process, which may include scheduling appointments and confirming paperwork of incoming students Staff
  • Coordinate building substitute teacher requests
  • Maintain g-mail calendar
  • Maintain documentation regarding staff absences
  • Purchase office supplies
  • Purchase furniture and classroom supplies, which may include maintaining spreadsheets reflecting individual classroom accounts
  • Completing reimbursement forms
  • Managing funds received, which may include securing funds; logging receipt of funds on spreadsheets; and maintaining accurate expenditure records for the Business Office Building
  • Coordinate school pictures, which may include scheduling and supervising Picture Day process and following up with photographer regarding the orders
  • Supervise office and building operations, which may include maintenance requests; scheduling repairs; and coordinating custodial requests
  • Coordinate building usage during and after school with internal school organizations and the outside community
  • Coordinate with vendors for building services and school events Interns
  • Serve as primary contact between Amity and Académie Lafayette; the school and the host families; and the school and intern candidates
  • Interview and recommend candidates to the administration for approval
  • Distribute and review surveys sent to interns; host families; and teachers
  • Match families; interns; and teachers based on preferences provided in survey information
  • Organize and supervise events for interns and host families
  • Serve as liaison between host families and interns, which may include mediating disputes and facilitating changing the interns’ host families at the end of the semester
  • Facilitate discussion and provide clarity regarding the classroom roles of the teachers and the interns under the direction of the K-4 Principal

GENERAL QUALIFICATION GUIDELINES

  • Bachelor’s Degree strongly preferred
  • Proficiency in French language is desired
  • Excellent interpersonal and communications skills for students, parents, vendors, patrons.
  • Excellent written communication skills
  • Excellent organization and planning skills
  • Ability to work independently and as part of a close-knit team
  • Ability to prioritize workload
  • Ability to manage high levels of stress, multiple projects and deadlines
  • Ability to manage privileged information in a confidential manner
  • Mastery of Microsoft Suite, especially Excel
  • Mastery or experience with student information systems

STATUS OF POSITION: This is a full-time position with Académie Lafayette. This is a non-exempt position pursuant to the U.S. Department of Labor.

REPORTING: The Building Manager, K-4 Cherry Campus to the Principal, K-4 Cherry Campus Applicants are to submit their CV/resume, cover letter, and three references to: employment@academielafayette.org