POSITION: Business Manager, K-4 Cherry Campus

OVERVIEW The Building Manager, K-4 Cherry Campus is responsible for the day-to-day administrative operation of the office of the Principal, the front office and the general K-4 Cherry Campus. The Building Manager serves as the liaison between the various offices of Académie Lafayette; the staff; the school community, as a whole; and the outside community, including, but not limited to the neighborhood; prospective students and families; and the business community.

MAJOR RESPONSIBILITIES AND DUTIES: The Building Manager is responsible for providing clerical support for students; staff; the building as a whole; and Académie Lafayette interns.
Job Duties include:

• Students
• Student Transportation which may include processing forms and spreadsheets from bus company; processing parental submissions; ensuring students are properly routed and arrive at their proper destinations; managing changes to bussing program through the school year and arranging busses for field trips
• School Meals which may include entering charges and payments into student information systems; ensuring accuracy of meal count; monitoring student meal accounts; communicating with parents regarding their student’s meal account balances
• Form Management
• Maintaining Tyler attendance verifications and reports
• Coordinate Kindergarten screening which may include developing and maintaining demographic spreadsheets regarding the incoming Kindergarten class
• Coordinate open application process, which may include scheduling appointments and confirming paperwork of incoming students Staff
• Coordinate building substitute teacher requests
• Maintain g-mail calendar
• Maintain documentation regarding staff absences
• Purchase office supplies
• Purchase furniture and classroom supplies, which may include maintaining spreadsheets reflecting individual classroom accounts
• Completing reimbursement forms
• Managing funds received, which may include securing funds; logging receipt of funds on spreadsheets; and maintaining accurate expenditure records for the Business Office Building
• Coordinate school pictures, which may include scheduling and supervising Picture Day process and following up with photographer regarding the orders
• Supervise office and building operations, which may include maintenance requests; scheduling repairs; and coordinating custodial requests
• Coordinate building usage during and after school with internal school organizations and the outside community
• Coordinate with vendors for building services and school events Interns
• Serve as primary contact between Amity and Académie Lafayette; the school and the host families; and the school and intern candidates
• Interview and recommend candidates to the administration for approval
• Distribute and review surveys sent to interns; host families; and teachers
• Match families; interns; and teachers based on preferences provided in survey information
• Organize and supervise events for interns and host families
• Serve as liaison between host families and interns, which may include mediating disputes and facilitating changing the interns’ host families at the end of the semester
• Facilitate discussion and provide clarity regarding the classroom roles of the teachers and the interns under the direction of the K-4 Principal

GENERAL QUALIFICATION GUIDELINES

• Bachelor’s Degree strongly preferred
• Proficiency in French language is desired
• Excellent interpersonal and communications skills for students, parents, vendors, patrons.
• Excellent written communication skills
• Excellent organization and planning skills
• Ability to work independently and as part of a close-knit team
• Ability to prioritize workload
• Ability to manage high levels of stress, multiple projects and deadlines
• Ability to manage privileged information in a confidential manner
• Mastery of Microsoft Suite, especially Excel
• Mastery or experience with student information systems

STATUS OF POSITION: This is a full-time position with Académie Lafayette. This is a non-exempt position pursuant to the U.S. Department of Labor.

REPORTING: The Building Manager, K-4 Cherry Campus to the Principal, K-4 Cherry Campus Applicants are to submit their CV/resume, cover letter, and three references to: employment@academielafayette.org