Accounts Payable Specialist II

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Essential Functions:

• Resolve variances on invoices arising from shipping errors, backorders, canceled items, price variations, etc.
• Prepare monthly check register for the Board of Education
• Answer telephone inquiries regarding accounts payable in a tactful and businesslike manner at all times and refer difficult or sensitive matters promptly to the Director of Business Services
• Knowledge of standard business practices, methods, and procedures
• Prepare and maintain data in the district's financial software
• Apply concepts such as fraction, percentage, ratios, and proportions to the practical situation consistent with the duties of this position
• Operate with frequent interruptions, prioritize multiple tasks, work under stress, meet deadlines, and take direction
• Learn and utilize new software programs as systems are upgraded
• Perform the duties of the Accounts, Payable Specialist, in full compliance with all district requirements and Board policies and regulations.
• Verifies "three-way match" of purchase orders, invoices, and receipt of goods
• Audit invoices and travel reimbursements for completeness and accuracy
• Facilitates the timely payment of all outstanding purchases orders and invoices
• Prints accounts payable checks and post to the general ledger utilizing the district financial software, SISFin
• Demonstrates initiative and independent judgment in establishing professional office routines
• Organizes and maintains appropriate filing systems for all paid vouchers, copies of payment check, and check registers
• Prioritizes tasks, works effectively under stress, meets deadlines, takes direction, and works independently with minimal supervision
• Strong attention to detail
• Motivated, self-starter that can also work in a team
• High sense of urgency and ability to work with minimal direct supervision
• Ability to manage multiple projects simultaneously, set priorities, identify, and address problems, meet deadlines
• Performs other duties as assigned

Qualifications:

• Bachelor’s Degree or equivalent preferred
• Proficient in MS Office, particularly Excel, Outlook and Word

Application Deadline: April 30, 2021eferred