HR/PAYROLL

Course Description

Month Offered

PEERS/PSRS Reporting

Topics to be covered in this course:

1. Function and purpose of the two retirement systems
2. Identification of covered positions and benefits
3. Identification and completion of PEERS/PSRS forms
4. Different types of service credit

1. Applying
2. Processing
3. Obtaining

        E. Laws regulating employment after retirement

        F. PEERS/PSRS reports/reporting system

September workshop

Overview of School Business Operations

An overview of school business operations with a focus on several key areas, including:

1. Listing and describing reports that must be filed with federal, state, and local agencies
2. Reviewing pertinent school law
3. Introducing fund accounting processes
4. Reviewing school organizational issues and operational issues (how school boards and administrators function)
5. Exploring inter-relationships between the business office and site operations – technology, facilities, maintenance, transportation, and food service.

Part of the program is devoted to discussion about the roles and functions of the school business official and how business, finance, and HR departments work together.

September workshop

Account Codes and the DESE Accounting Manual

Information to be covered in this course includes:

1. Financial Account Codes for Missouri Schools
2. The importance and impact of proper account coding
3. How the coding structure allows uniform recording of funds passed from state and federal government sources
4. How resources and reference materials evolve and change as the business environment and requirements for public information change

September workshop

Overview of Missouri School Finance Part I & II

An overview of how schools are financed in the state of Missouri. Topics to be covered include:

1. History of school finance in Missouri
2. Key definitions
3. Sources of revenue
4. School funding formula
5. State adequacy target

October

Conference and webinar

Payroll Administration

This course will provide an overview of:

1. The payroll process
2. Payroll balancing
3. Budget coding
4. Payroll accounting
5. Using sample forms
6. Legal requirements for payroll
7. Electronic deposits
8. Overtime
9. Glossary of terms for payroll departments

October

Conference

Ethical Leadership

The course covers the legal, moral, and philosophical issues associated with proper business ethics. The course will review policies and codes of conduct that can serve as guidelines for employees to follow when and/or if confronted with tough or difficult decisions. Course material will also cover topics such as:

1.  Conflicts of interest
2.  Accountability
3.  Public trust

November Workshop

Benefits Administration

The course will emphasize:

1. Laws, regulations, and practical aspects of providing employees with medical, dental, vision, long-term disability, life, and long-term care benefits
2. Issues related to Affordable Care Act, HIPAA, COBRA, 403 (b), 401 (a), and Section 125 plans

November Workshop

Federal Payroll
Taxes

Topics to be covered in this course include:

1. Verification of employment eligibility
2. Worker classification for taxing purposes
3. Employee withholding and advanced earned income credit
4. Wages and other compensation
5. Calculating and withholding tax
6. Depositing federal employment taxes
7. Employer’s quarterly federal tax return, Form 941
8. Wage and tax statements, Form W-2
9. Miscellaneous income statement, Form 1099 MISC
10. Federal tax levy
11. Social Security and Medicare-local government employees

November Webinar

Payroll Year-End Reporting Process

The course will cover:

1. Planning processes for the calendar year, school year, and fiscal year
2. Preparation steps for the Year-End Process (understanding the basic calculation in payroll)
3. Reconciliation steps which are required monthly, quarterly, and annually
4. Year-End Process: understanding the Form W-2 and implementing new tax tables

December Webinar

Payroll Fraud Prevention

In this course, participants will learn to spot behavior or practices that may indicate fraudulent behavior, such as:

1. Ghost employment
2. Bid collusion
3. Bogus billings
4. Falsification of public record
5. Fraudulent work-related or personal injury claims and theft

Appropriate actions to take to investigate suspected fraud will be discussed. We will explore the legal duty and appropriate steps to pursue individuals suspected of fraudulent activities and learn to develop policies, practices, and procedures to reduce or eliminate fraud. 

March Webinar

Fair Labor Standards Act Administration

Topics to be covered in this course:

1. Legal requirements related to the Fair Labor Standards Act (FLSA)
2. To whom the FLSA applies
3. Minimum wage provisions of the FLSA
4. Overtime provisions of the FLSA
5. Child labor provisions of the FLSA
6. Record keeping requirements of the FLSA
7. How to promote and ensure compliance with the FLSA
8. Best practices in complying with the FLSA, including policies, procedures, checklists, and forms

April Spring

Conference

Group Unemployment & Disability Insurance

This class will cover:

1. Group unemployment insurance, group and personal disability insurance, and state unemployment insurance
2. How to process workers’ compensation and disability claims, as well as keep the payroll office appropriately notified
3. How to structure programs and monitor claims to both protect employees and the financial resources of the school corporation
4. How to detect and deal with employee abuse or fraud related to unemployment and disability claims
5. Effective occupational therapy programs and techniques to get employees back to work

April Spring Conference

Leaves & Absences

This course will detail various types of employee leaves and absences including:

1. Legal requirements related to leaves and absences
2. Legal requirements related to temporary disability leave
3. Legal requirements related to the Family and Medical Leave Act (FMLA)
4. Workers Compensation as it relates to the district’s leave program(s)
5. Federal military leave as required by the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA)
6. The difference between mandated state leave programs and local leave programs
7. How to manage leave and absence programs and legal requirements as they relate to the programs

April Spring Conference

Labor Relations/Contract Administration

The course will detail:

1. Administration of the collective bargaining contract in regards to discussion, grievances, complaints, salaries, wages, and benefits
2. The legal differences between an employee and an independent contractor
3. Issues related to at-will employees
4. Workers’ compensation
5. Job site discrimination
6. Sexual harassment

April Spring

Conference

BOOKKEEPING

ACCOUNTING

Course Description

Month Offered

Overview of School Business Operations

An overview of school business operations with a focus on several key areas, including:

1. Listing and describing reports that must be filed with federal, state, and local agencies
2. Reviewing pertinent school law
3. Introducing fund accounting processes
4. Reviewing school organizational issues and operational issues (how school boards and administrators function)
5. Exploring inter-relationships between the business office and site operations – technology, facilities, maintenance, transportation, and food service.

Part of the program is devoted to discussion about the roles and functions of the school business officials and how business, finance, and HR departments work together.

September workshop

Accounting Fundamentals

This course will cover the basics of accounting for the district business office. Topics to be covered include:

1. Double-entry accounting
2. Basic accounting equation
3. Account codes
4. Introduction to encumbrances
5. Preparing fund financial statements
6. Budgets (transfers vs. amendments)
7. Cash management responsibilities
8. Purpose and need for internal controls
9. Reconciliation

September workshop

Account Codes and the DESE Accounting Manual

Information to be covered in this course includes:

1. Financial Account Codes for Missouri Schools
2. The importance and impact of proper account coding
3. How the coding structure allows uniform recording of funds passed from state and federal government sources
4. How resources and reference materials evolve and change as the business environment and requirements for public information change

September workshop

Budgeting Fundamentals

This course will focus on basic budget principles, terminology, and practices needed by a school business official to create and manage a budget. Participants will learn about:

1. Funds
2. Sources of revenue and expenditures for each fund
3. The difference between cash and operating balances
4. How to develop and implement a budget
5. The difference between preliminary and certified assessed valuation
6. How to manage a monthly cash flow by fund.
7. How to track and maintain revenues and expenditures

October

Conference

Overview of Missouri School Finance Part I & II

An overview of how schools are financed in the state of Missouri. Topics to be covered include:

1. History of school finance in Missouri
2. Key definitions
3. Sources of revenue
4. School funding formula
5. State adequacy target

October

Conference and webinar

Evaluating the Budget

The session includes information about current and future formula funding issues as well as how to:

1. Identify potential problems in a district budget
2. Identify areas of budget concern

November workshop

Ethical Leadership

The course covers the legal, moral, and philosophical issues associated with proper business ethics. The course will review policies and codes of conduct that can serve as guidelines for employees to follow when and/or if confronted with tough or difficult decisions. Course materials will also cover topics such as:

1. Conflicts of interest
2. Accountability
3. Public trust

November workshop

Basics of Investing School Funds

Topics to be covered in this course:

1. Investment terminology
2. Federal Reserve system
3. Reporting requirements
4. Compliance with the Public Funds Investment Act
5. How to determine investment cycles

November workshop

Budget Development

This course will cover key components for developing a school district budget. Topics include:

1. Types of development processes
2. Identify key areas of concern
3. Estimate revenues and expenses

The governor’s budget recommendations for education will also be reviewed.

March workshop

Activity Fund Accounting and Management

This course will cover:

1. Legal requirements related to managing activity funds
2. School district responsibilities concerning the management of activity funds
3. Sources of funds which may be accounted for in an activity fund
4. Appropriate expenditures for Student Activity Funds
5. Accounting procedures used in activity funds
6. State laws governing sales tax collection, reporting, and remittance
7. Best practices in managing activity funds

April Spring Conference

Cash Management

Learn how to:

1. Develop specifications for the selection of banking and other financial services
2. Apply the concept of compensating balances
3. Comprehend procedures and legal constraints for cash collection and disbursement
4. Analyze monthly internal transfers and loans
5. Prepare a cash flow analysis, including a fund balance report for the board of education
6. Deal with fraud and abuse

April Spring Conference

Debt Planning and Management

This course will provide information about selling bonds and the purpose and maintenance of a debt service fund. Topics will include:

1. Review of demographic analyses, district facility information, bond project planning, and bond election strategies.
2. Selling school bonds

1. Bond basics
2. Types of bonds
3. Bond ratings
4. Financial advisor
5. Underwriters
6. Bond counsel
7. General rules
8. Primary and secondary markets

         C. Attorney General tests and approval
         D. Debt structure
         E. Permanent school fund
         F. Bond insurance
        G. Bond portfolio management

April Spring Conference

School Facilities Budget Management

This course will focus on budgeting for operational and capital expenses in order to maintain the most effective learning environments. Topics will include how to:

1. Review staffing required for essential operations
2. Discuss contract services needed to support staff in technical areas
3. Plan for required supplies and equipment needed to support operations
4. Evaluate and prioritize capital expenditures: Immediate and Future
5. Conduct facility assessments, track data, and recognize life cycles
6. Plan for emergencies

April Spring Conference

ELECTIVES

YEAR TWO

Setting the Tax Rate

This workshop will focus on the process of setting the tax rate for a school district. Topics will include how to:

1. Follow the process of completing the State Auditor forms. 
2. Plan, advertise, and conduct a tax rate hearing  
3. Prepare documents to provide at the hearing

Excel

In this session you will learn how to:

1. Use math, statistical, logic, and text functions
2. Organize data by sorting and filtering
3. Effectively present data in several chart formats
4. Execute and apply various functions
5. Create and format tables

Public Relations and Communication

The ability to enhance and maintain a positive public image of public education and local schools is a valuable and vital skill. The course will explore techniques to:

1. Master effective communications within the school community, with school board members, and in a public forum
2. Proactively deal with rumor control
3. Work with the media

Time Management

The ability to effectively organize and plan how long you spend on specific activities is essential for success. This course will explore:

1. Tools for time management
2. Prioritization
3. Scheduling
4. Overcoming challenges

Essentials of Written Communication

Good business writing skills are a must for school district employees. Letters, emails, reports, and memos are important communication tools. This course will explore common challenges with:

1. Grammar
2. Punctuation
3. Spelling
4. Style and tone

Working With Your Superintendent - Building a Successful Partnership

Being a trusted and valued partner is essential for success. Learn how to:

1. Identify and understand your superintendent's priorities
2. Align your work with his or hers
3. Enhance your working relationship

Track

HR/Payroll

Accounting

 July

Renew/Obtain MoASBO membership

Apply for SBS program

Renew/Obtain MoASBO membership

Apply for SBS program

Sept 15, 2023

MCSA Education

Center

3550 Amazonas Drive

Jefferson City, MO

Account Codes and the DESE Accounting Manual

(9:45 – 10:45 am)

Overview of School Business

Operations

(11:00 am - 2:00 pm)

PEERS/PSRS Reporting        

(2:15 – 3:15 pm)

Account Codes and the DESE Accounting Manual

(9:45 – 10:45 am)

Overview of School Business Operations

(11:00 am - 2:00 pm)

Accounting Fundamentals

(2:15 – 3:15 pm)

October 2023

Webinar

Overview of Missouri School Finance – Part I

Overview of Missouri School Finance - Part I

October 2023

Support Staff Conference

Oct 25 - 27, 2023

(Attendance to the conference is required. Addt’l registration and payment are required for the conference)

Overview of Missouri School Finance – Part II 

Payroll Administration

Overview of Missouri School Finance – Part II 

Budgeting Fundamentals

November 7, 2023

MCSA Education

Center

3550 Amazonas Dr

Jefferson City, MO

(Can attend in person or view via live stream)

MASA/MoASBO Budget Workshop:

Evaluating the Budget

(11:30 am - 2:00 pm)

November 2023

Webinar

Federal Payroll Taxes

November 17, 2023

MCSA Education Center

3550 Amazonas Dr

Jefferson City, MO

Benefits Administration

(10:00 - 11:15 am)

Ethical Leadership

(11:30 am – 2:30 pm)

Basics of Investing School Funds

(10:00 - 11:15 am)

Ethical Leadership

(11:30 am – 2:30 pm)

December 2023

Webinar

Payroll Year-End Reporting

March 6, 2024

MCSA Education Center

3550 Amazonas Dr

Jefferson City, MO

(Can attend in person or view via webinar)

MASA/MoASBO

Budget Workshop: 

Budget Development

(11:30 am - 2:00 pm)

March 2024

Webinars

Payroll Fraud Prevention

April 22 – 24, 2024

MoASBO

Spring Conference

(Attendance to the conference is required. Addt’l registration and payment are required for the conference)

Group Unemployment and Disability Insurance

Leaves and Absences

Fair Labor Standards Act Administration

Labor Relations/Contract

Administration

School Facilities Budget Management

Cash Management

Activity Fund Accounting and Management

Debt Planning and Management

Topic

Method of Delivery

Month

Setting the Tax Rate

Workshop/Webinar

August 6, 2024

Following the summer DESE conference

Excel

Webinar

September 2024

Time Management

Webinar

November 2024

Working with your Superintendent - Building a Successful Partnership

Webinar

January 2025

Essentials of Written Communication

Webinar

February 2025

Public Relations and Communication

Webinar

March 2025

Breakout session

Breakout session

Support Staff Conference

October 2024

Breakout session

Breakout session

Breakout session

Spring Conference

April 2025