Constitution Of The Missouri Association of School Business Officials

 

Article I: Name

The name of this Association shall be the Missouri Association of School Business

Officials (MoASBO).

Article II: Aims and Objectives

The aims and objectives of this Association shall be:

a) To promulgate and establish high standards of ethics and efficiency in business

methods and practices as related to the administration and operation of the public schools

in the State of Missouri.

b) To study, analyze and disseminate the most efficient methods and practices in all

matters pertaining to school business administration; and

c) To make comprehensive and progressive study of the school business profession and

to recommend standards of practice for the school business official.

Article III: Membership

Membership in the Association shall consist of active, educational associate, business

associate, emeritus and honorary members.

a) Active Members: Active membership shall be restricted to persons employed in the

administration of schools in any or all phases of work outlined in Article II of this

Constitution, including persons officially retired by their governing bodies.

b) Educational Associates: Persons involved directly or indirectly in education who are

not qualified as active members may become educational associates. School board members,

faculty members, educational consultants, etc., are eligible for membership in this

classification.

 

c) Business Associates: Representatives of business firms doing business with schools,

or who are interested in furthering the management objectives of schools, are eligible to

join this Association in this member category. This includes, but is not limited to,

MoASBO exhibitors and advertisers, certified public accountants, management

consultants, professional engineers, architects, editors and publishers, bank organizations,

school supply distributors, and manufacturers.

 

d) Emeritus Members: An emeritus member shall have been an active MoASBO

member for three years or more, shall be fully retired from the field of school business

management, and shall no longer be employed on a full-time basis in the field of

education.

e) Emeritus Business Associate Members: An emeritus business associate member shall

have been an active associate MoASBO member for three years or more, shall be fully

retired from the field of business/sales, and shall no longer be employed on a full-time

basis in the field of business/sales.

 

f) Honorary Members: Honorary membership may be granted by the Board of Directors

to any former official of MoASBO who is no longer employed in school administration,

and to such other persons who, by their actions or positions, have shown outstanding

interest in MoASBO, and have contributed to the betterment of the organization.

 

Article IV: Officers

a) The officers of MoASBO shall consist of a President, a President-Elect, a Vice

President, and the immediate Past President.

 

b) The term of office for President, President-Elect, and Vice President shall be for one

year. The President-Elect shall automatically succeed to the office of President after

his/her one-year term as President-Elect.  The Vice President shall automatically succeed to the office of President-Elect after his/her one-year term as Vice President.

 

c) If the President is unable to complete the term of office, the President-Elect shall serve as Acting President, the Vice President shall serve as Acting President-Elect, and the Vice Presidency shall remain vacant. At the annual meeting, a Vice President shall be elected to take office July 1 following the election. The Acting President shall assume the office of President, and the Acting President-Elect shall assume the office of President-Elect.

 

d) The right to hold office shall be limited to active members whose dues are paid for

the current year.

 

e) A candidate for Vice-President must have served as a Director.

 

Article V: Board of Directors

 

a) The Board of Directors shall consist of the President, the President-Elect, the Vice

President, and the Conference Programs Coordinator with six Active Member Directors, the immediate Past-President, and two Business Associate Directors.

 

b) In case of a vacancy occurring in the Board of Directors, the remaining members of the Board shall have the power to fill the vacancy except as stated in Article IV-b. Each appointment to the Board of Directors shall be made effective only until the close of the fiscal year following the next annual meeting.

 

c) Two Active Member Directors shall be seated each year for a period of three years, such terms to commence July 1 following the election, and continue until the successor shall have been

elected and qualified. 

 

d) Business Associate Directors shall be seated following appointment by the Nominating Committee, such terms to commence July 1 following the appointment, and continue for a period of three years or until a successor has been appointed.

e) The Board of Directors shall:  employee an Executive Director and other supporting positions as deemed necessary by the Board; appoint a Conference Programs Coordinator; and a member of the Board as Treasurer to serve for a period of three years. All employed and appointed positions shall be responsible to the Board of Directors. The compensation for employed staff shall be set by the Board of Directors.

f) In the event an emergency arises and the Executive Director and/or the President

deem it advisable to take action on an issue prior to a regularly scheduled meeting of the

Board of Directors, the Executive Director or the President may contact the Executive

Committee to determine the wishes of the Committee. Any action resulting from such an

informal poll must be confirmed by official action at the next regularly scheduled

meeting of the Board of Directors.

Article VI: Discipline

The Board of Directors may revoke the membership of an individual member, director, or officer for cause.  No member, director, or officer shall be expelled except by a two-thirds vote of the Board of Directors after a hearing at which the member, director, or officer whose expulsion is being considered is given an opportunity to be heard in his/her own defense.

Article VII: Meetings

a) An annual meeting is to be held concurrent with the Spring Conference. The place of the meeting shall be recommended by the Board of Directors and approved by a majority of the members attending the general session of the annual meeting of MoASBO. The meeting place and date shall be selected at least two years in advance of the annual meeting.

b) The right to vote and to have a voice in discussions at the general session of the

meeting of this Association shall be limited to active, educational associates, and

emeritus members, whose dues are paid for the current year, and to honorary members.

The right to a voice for all others may be granted by a unanimous vote of the members

attending the session. All items brought before the membership at the general session of

the annual meeting shall require a majority vote for passage.

 

Article VIII: Elections

Officers and Directors shall be nominated by the Nominating Committee, except as noted in Article IV-b.  Directors may also be nominated from the floor.  The election of Officers and Active Member Directors shall be held at the general session of the annual meeting, and the newly elected officers and directors shall take office on July 1 following the election. 

Article IX: Quorum

At all meetings of the MoASBO Board, a majority of the Board must be present in order for official business to take place, except as noted in Article V-e. In addition, during the general

sessions of the annual meeting of MoASBO, 50 members eligible to vote, in accordance with Article VII-b, must be present to establish a quorum.

Article X: Registration

Active members who qualify shall have the opportunity to be registered as School

Business Administrators or School Business Officials. The program of registration shall

be administered by the Executive Director of MoASBO under the direction of the Board

of Directors.

Article XI: Changes or Additions to the Constitution and By-Laws

Changes or additions to the Constitution and By-Laws may be made at the annual

meeting. Membership will be notified of proposed changes or additions prior to the first general session of said meeting.  Changes and additions not brought before MoASBO by the Constitution, By-Laws, and Policies Committee shall be referred to that Committee for recommendations. Any proposed changes shall become the first order of business at the general session of the same annual meeting. 

 

 

By-Laws Of The Missouri Association of School Business Officials

 

Article I: Duties of Officials

President: The President shall preside at all meetings of MoASBO, the Board of

Directors and the Executive Committee. He/she shall have general supervision of the

affairs of MoASBO and shall perform the duties usually placed upon the chief executive

of such an organization.

He/she shall prepare the program for the general sessions of the meetings of MoASBO,

and shall have power to modify or change the program if in his/her judgment the best

interests of MoASBO are served thereby, providing such changes do not conflict with the

provisions of the Constitution and By-Laws.

 

President-Elect: The President-Elect shall exercise all function of the President in

his/her absence.  He/she shall keep the minutes of the meetings of the Board of Directors and the Executive Committee in one or more books provided for such purposes, as well as perform such other duties as from time to time may be assigned to him/her by the President or the Board of Directors.

Vice-President: The Vice-President shall exercise all functions of the President-Elect in

his/her absence.

Treasurer:  The Treasurer shall have charge and be responsible for review of the funds of the association, receive and give reports under direction of the Executive Director, and serve as the chair of the Finance Committee.  He/she shall review the annual budget as prepared by the Executive Director, ensure a correct record of all receipts and disbursements supported by proper vouchers, approve all disbursements, and review the financial statements after the close of the month. He/she shall, at the expiration of his/her term of office, transfer to his/her successor in office, all books, papers, records, and other property in his/her possession belonging to MoASBO.

Conference Programs Coordinator: The Conference Programs Coordinator shall plan

and direct the MoASBO conferences and programs in conjunction with committees

appointed to assist in that effort and with the Board of Directors, the President, and the

Executive Director.

Board of Directors: The Board of Directors shall be vested with all power to act in the

name of MoASBO between regular meetings on all matters pertaining to the welfare of

the organization, provided same are not in conflict with the Constitution and By-Laws.

The Board of Directors shall meet at the call of the President and shall have the power to

fill vacancies in the body of officers except as stated in Article IV-b of the Constitution.

After the installation of the MoASBO officers at the annual meeting, the new Board of

Directors shall meet in June to approve the annual budget and programs for the new fiscal

year.

The Board of Directors shall annually review the MoASBO governance structure.

Executive Director: The Executive Director shall keep a list of members, separating the

same into active, educational associate, business associate, emeritus and honorary

members. He/she shall keep a file on all official correspondence of MoASBO, serve all

necessary notices after the same have been approved by the President, and make a full

report at the annual meeting and at the meeting of the Board of Directors.

He/she shall officially represent MoASBO at meetings as directed by the President and/or

the Board of Directors.

He/she shall be the custodian of all past records of MoASBO.

The Executive Director shall prepare an annual budget to present to the Board of Directors. He/she shall be responsible for the preparing and mailing of the MoASBO Journal. The annual audit report of MoASBO’s books shall be published upon completion in the MoASBO Journal. Other duties shall be determined by the President and/or Board of Directors.

He/she shall keep a full and accurate record of the proceedings and transactions of all

meetings of MoASBO and of the Board of Directors.

He/she shall be an ex-officio member of all MoASBO committees.

Article II: Fiscal Year and Membership Year

The fiscal year and membership year of MoASBO shall begin on the first day of July and

end on the last day of June in the following calendar year.

Article III: Committees

Executive Committee: There shall be an Executive Committee consisting of the

President, the President-Elect, the Vice President, the Immediate Past President, and the

Executive Director. This committee shall serve to provide guidance to the President and

Executive Director in the decision-making process, and may be consulted by the

Executive Director and President on matters that requires action before regularly scheduled meetings of the Board of Directors. 

Nominating Committee: This committee shall be chaired by the Past President and consist of the President and Executive Director whose duties are to make nominations (not more than two for each office) for the Officers and Board of Directors as listed in Article IV and V of the Constitution.

The President shall appoint at a minimum the following committees before July first after

the annual election:

Constitution, By-Laws, and Policies Committee: This committee shall consist of a chairperson and members whose duties are to review the Constitution and By-Laws. This committee may initiate changes as well as recommend changes and additions presented by other members or committees.  This committee shall also review Board policies to ensure consistency with the Constitution and By-Laws.

Resolution and Recognition Committee: This committee shall consist of a chairperson

and members whose duties are to receive and consider all resolutions which may be

referred to it by MoASBO and may hold meetings to hear the proponents and opponents

of such resolutions. It shall prepare all special resolutions concerning memorials,

withdrawals, etc., and present same on the floor of the meeting at the call of the

President.  This committee shall also seek and review nominations for the MoASBO Business Official of the Year award and make recommendations to the Board regarding such.

Finance Committee:  This committee shall be chaired by the appointed Treasurer.  Its members shall work with the Treasurer to recommend and oversee the operating budget.  This committee shall assist the Board in fulfilling its responsibility for the association’s accounting and financial reporting practices, recommend to the Constitution, By-Laws, and Policies Committee financial policies or changes therein, recommend the selection of independent auditors, and provide a channel of communication between the Board and the independent auditors.

Strategic Plan Committee:  This committee shall monitor progress towards attainment of objectives related to each Strategic Plan goal in consultation with each committee chairperson.  At the recommendation of the Board of Directors, this committee shall suggest revisions to each goal in response to on-going needs of the association.

Article IV: Dues

All members whose dues are paid are entitled to register at the annual meeting. Honorary

members and Boards of Education may attend the annual meeting by the payment of

registration fees only. Dues are on an annual basis for the period of July 1 through June

30. Dues for the next succeeding year shall be established by the Board of Directors at its

November meeting each year. Each additional person from a school or firm must also pay

dues to be considered an active member of MoASBO.

Article V: Registration for Certification

The registration fee for certification as Missouri Registered School Business

Administrator (MoRSBA) or Missouri Registered School Business Official (MoRSBO)

shall be seventy-five dollars ($75.00). The Missouri registration fees for applicants who

possess International Registration shall be fifty dollars ($50.00).

The Board of Directors of MoASBO may issue certificates to qualified members upon

their retirement at no fee to the recipient.

The first one hundred (100) certificate numbers of both MoRSBO and MoRSBA are

reserved for Special Recognition Awards. Applicants with International Registration

may be issued the same number as shown on their International Certificate if the request

is submitted with their applications.

Upon approval of the application, the certificate shall be transmitted by the Executive

Director to the certifying official for formal presentation, preferably at a duly constituted

meeting of the governing body of the local institution. This procedure may be duplicated

or superseded by the Board of Directors of MoASBO when they deem other meeting

opportunities are more appropriate to advance the goals and ideals of the Association.

Article VI – Business Associate President’s Scholarship

MoASBO will maintain a scholarship fund for the purpose of issuing a scholarship (s) to

a senior high school student (s) to be named by the President of MoASBO or a

committee appointed by the President. The President or said committee will select the

recipient(s) and will name the individual(s) during the first general session of the

annual meeting.

The scholarship shall be maintained in such a manner that the funds from the corpus will

remain and only the interest earned from the investment of the corpus will be expended

for the scholarship (s) issued each year. Monies for the corpus will be acquired through a

donation from the Business Associates and contributions specifically identified for this

fund. These monies will be held in perpetuity for the sole use of providing scholarships

to a Missouri student. If MoASBO should disband, the monies contained within this

scholarship fund will be treated as all other funds within the MoASBO treasury.

Approved April 28, 2011